FEES
SERVICE
COST
Initial deposit (deducted from total fee)
$100
Cleaning deposit (returned if facility condition is acceptable)
Baseball/Softball
$75 per field per day
Football/Soccer/Rugby
Tennis
$24 per court per day
Relining of fields
$50 per field per instance
Drying agent
$15 per bag
AGREEMENT
Agencies requesting a fee waiver are required to have a current Cooperative Endeavor Agreement or Intergovernmental Agreement in place with the City of Alexandria. Agreements are approved by the Alexandria City Council and take a minimum of four weeks for consideration. All agencies are required to follow all other aspects of this agreement.
Rentals include:
Rental does not include:
At the time rental begins, the renter assumes all maintenance and clean-up duties during and after the event. If the facility is not cleaned and/or equipment is missing, the deposit will be retained and additional fees may apply. A deposit of $100 is due at the time of booking. The rental fee and cleaning deposit of $100 is due three days prior to the event. All drinks must be purchased from the Alexandria Coca-Cola Bottling Company per Ordinance No. 133 with the City of Alexandria. To secure drinks, please contact:
Marvin Delong
Office #: 318-445-5555
Cell #: 318-709-1123
Rules & Regulations
Applicant agrees to comply with all laws, rules and regulations and acknowledges it is responsible for notifying all participants of the rules and regulations.
Facility Regulations
Prohibited items/activities
Field Conditions
The Applicant will determine the facility or field is not in playable condition yet is responsible for long-term damage to the facility or field. All participants must be made aware of the City of Alexandria rules, regulations and policies.
Field Safety
The City of Alexandria ensures every effort is made to prepare the facility/field for playing, but due to normal play and continuous use, the conditions may become less than ideal. The Applicant must immediately fix the condition or stop play until such condition is fixed. The Applicant must inform all coaches, participants and officials of this rule, and agrees to stop the game until repairs can be made to assure participants’ safety. The City of Alexandria Recreation Department assumes no responsibility for injuries, and the Applicant agrees to defend, indemnify and hold harmless the City of Alexandria and all of its employees, agents, assigns, etc.
Parking Safety
Parking is allowed in designated areas only. Improperly parked vehicles may be ticketed and/or towed at the owner’s expense. Parking on a private property is prohibited. The service drive shall only be used for deliveries and/or emergency vehicles. Once deliveries are complete, all vehicles must be immediately removed from within park grounds.
Spectator Safety
Seating of spectators shall be at the discretion of the Applicant. The Applicant shall take all precautions to assure the safety and enjoyment of participants and spectators. Non-participating children are not allowed in the field of play during an event.
Food Quality & Sanitation Standards
It is the Applicant’s obligation to provide food to the highest quality and standard possible. Food should be handled according to the highest sanitation standards as established by the Rapides Parish Health Department. Concession areas are subject to inspection by the Rapides Parish Health Department and/or City of Alexandria Recreation Department representative.
INSURANCE REQUIREMENTS
The Applicant is required to obtain and maintain a policy of Commercial General Liability Insurance from a licensed insurance carrier and must provide the City with a Certificate of Liability. Note that the City of Alexandria Parks and Recreation Department should be named as an additional insured. The exact address of the facility being used should be included. The minimum limits of liability per occurrence must be:
Physical Addresses of Facilities