Community Partnership Request Letter (pdf)
To request funding, in-kind services and/or use of city property please use the Community Partnership Request form below.
This form, completed in its entirety, provides the City of Alexandria a method by which to determine whether a program, event or function meets the strict criteria put forth by state law.
This form should be completed at least 90 days before your event, program or function to allow for proper review, preparation and/or legal agreements if deemed necessary.
This section seeks information concerning the basis in law for your request under the limited potentially permissible purposes for the City of Alexandria—which may include athletics; recreational activities; cultural or educational activities, such as collaborations with learning institutions, libraries, concerts, art museums and exhibits; parks and playgrounds; and other leisure time and cultural activities and functions of the city. Economic development and advertising/marketing Alexandria or this region is permitted generally only when the activity brings tourism or business to the area which did not already exist or significantly expands activity already in existence.
This section seeks information about whether this event is for a “public purpose,” a requirement by the state constitution before any action involving public funds or property can be given or pledged. This means a benefit solely of a private nature—such as to private clubs, organizations, and so forth, not tied to performance of a public need or program—are presumptively disallowed by state law and can subject public officials to criminal sanction. Your request should be tied to open public participation and overall community development.
If not open to the public, your request may not be allowed. The City is concerned with its goal to benefit all citizens to the extent possible although benefits for a class of persons may be permissible, such as for the needy. The City must examine the governmental action it takes to ensure pledges of its assets or funds do not benefit one person or private entity disproportionately to the benefit to the overall community.
Proportionality is critical for a public body to give its funds or property. Since this involves taxpayer money, the City of Alexandria has a fiscal responsibility to ensure fairness to all. The City cannot engage in a mere gratuity or giving away of services without a return benefit; however, it may help with your request if you produce a measurable result to the City approximating its gratuity to you.
Help us estimate the projected economic impact on the City by providing the number of people you expect to attend and how you arrived at this conclusion and the number of days your event lasts. (The City will fill in the “multiplier” based on your previous responses.)
The City of Alexandria adheres to La.Const. art. VII, § 14, and its requirement that the funds, credit, property, or things of value of the City shall not be loaned, pledged, or donated to or for any person, association, or corporation, public or private, except that the use of public funds or property for programs of social welfare for the aid and support of the needy may be allowed if for a public purpose. Also, the City of Alexandria may engage in cooperative endeavors with other political subdivisions, the State of Louisiana or its agencies, with the United States or its agencies, or with any public or private association, corporation, or individual, if—(i) the expenditure or transfer of public funds or property is based on a legal obligation, duty, or foundation in law giving rise to the ability to legally contract (e.g., a valid statute, ordinance, charter or contract); (ii) the expenditure is also for a public purpose; and (iii) the expenditure creates a public benefit proportionate to its cost (i.e., the amount expended by the City is met with a comparable return or real and substantial obligation to create a future return).
COMMUNITY PARTNERSHIP REQUEST FORM(pdf)
You may download a form fillable pdf version from the link above. If you choose to fill it out by hand, please PRINT clearly. You may also type the application separately but must refer to the section number and letter for each question when responding.
Once you have completed the application, please make a copy for your records, and forward the original along with supporting documentation to:
City of Alexandria Attn: Office of Community Services P.O. Box 71 Alexandria, LA 71309
SIGN UP TO RECEIVE UPDATES FROM THE CITY
CALL 811 BEFORE DIGGING